At Shift Ready (“we”, “our”, “us”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with us through our website, services, and communications.
1. Who We Are
Shift Ready is a recruitment agency based in London, UK, specialising in connecting candidates with employers.
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Company Name: Shift Ready Ltd
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Website: shiftready.co.uk
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Email: info@shiftready.co.uk
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Registered in: England & Wales
We are the Data Controller for the personal data we process and comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We Collect
We may collect and process the following personal data:
From Candidates:
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Name, address, contact details (phone number, email)
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CV, work history, qualifications, skills
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Identification documents (passport, driving licence)
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Right-to-work and immigration status
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References and background checks
From Clients (Employers):
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Business name and contact information
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Job vacancy details
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Contract and billing information
From Website Visitors:
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IP address and browser type
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Pages visited and time spent on site
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Information provided via our contact form
3. How We Collect Your Information
We collect your data when:
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You register with us as a candidate or client
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You apply for a job through our website or via third-party platforms
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You contact us via email, phone, or our online forms
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We receive referrals or recommendations from third parties
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You browse our website (cookies and analytics tools)
4. How We Use Your Information
We use your personal data to:
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Match candidates to job opportunities
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Process job applications and manage recruitment processes
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Communicate with you regarding jobs, services, and updates
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Verify your eligibility to work in the UK
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Manage payroll and contracts (if applicable)
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Improve our website and services
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Meet legal and regulatory obligations
5. Lawful Basis for Processing
We process your personal data under one or more of the following legal bases:
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Consent – when you have agreed to us processing your data.
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Contract – where processing is necessary to fulfil a contract with you.
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Legal Obligation – to comply with UK employment and tax laws.
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Legitimate Interest – for recruitment activities and business operations.
6. Data Sharing
We may share your personal data with:
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Prospective employers and clients
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Background check and referencing providers
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Payroll providers (if applicable)
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Legal, regulatory, or law enforcement authorities (where required)
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IT and website service providers for secure operations
We do not sell your personal data to third parties.
7. Data Retention
We keep your data only for as long as necessary:
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Candidates: up to 2 years after last contact (unless you request otherwise)
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Clients: for the duration of our business relationship plus up to 6 years for legal compliance
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Website enquiries: up to 12 months
You may request deletion of your data at any time (see Section 10).
8. Data Security
We implement appropriate technical and organisational measures to safeguard your personal data against loss, theft, unauthorised access, or disclosure.
9. Cookies & Tracking
Our website uses cookies to improve user experience, track analytics, and provide relevant content. You can manage cookie preferences in your browser settings.
10. Your Data Protection Rights
Under UK GDPR, you have the right to:
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Access your personal data
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Request correction of inaccurate information
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Request deletion of your data
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Restrict or object to processing
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Data portability
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Withdraw consent at any time
To exercise these rights, contact us at info@shiftready.co.uk.
11. Third-Party Links
Our website may contain links to external websites. We are not responsible for their privacy practices.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated date.
13. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, contact us at:
Shift Ready Ltd
Email: info@shiftready.co.uk
Website: shiftready.co.uk
